IMPORTANT: We were able to add an additional facility to our tournament on February 6th/7th. By adding this facility it will allow us to increase attendance per team to the following: 10 players, 2 coaches, and 10 spectators. We are thrilled to be able to allow more spectators into the facility so parents can watch the games. There have been changes to the schedule for EVERY team, so please look through the schedule and update your families. We had one team move days....7A - Group 1....moved from Sunday, February 7th to Saturday, February 6th.
NOTE: If you have more than 10 players please reduce your spectators by the number of additional players. i.e. if you have 12 players then you can only have 8 spectators.
Thank you all for participating in the 2021 Stillwater Super Weekend Tournament. Please read through all the details in this email as there are many things you need to be aware of and action you need to take in advance of the event and the day of the event.
Tournament play will run from 8am – 9pm on Saturday, February 6th and 8am to 12pm on Sunday, February 7th. All tournament brackets, schedules and results will be posted to Tourney Machine. You can visit the website or download the app to your phone to view results and schedules.
Attached is a link to Tournament Pool, Bracket and Schedules in Tourney Machine – LINK HERE. IMPORTANT: There will be no hardcopy printed brackets to avoid large gatherings. The first two games for each team are established and outlined on the schedule. Game 3 for ALL teams will be dependent on how your team finishes in pool play. Attached is a schedule for all games by division, but please reference the website for any changes.
TOURNAMENT LOCATIONS
All events games will take place at the following locations. Attached is a map that provides information on all 3 facilities along with parking and entry information.
Stillwater High School, 5701 Stillwater Blvd N, Oak Park Heights, MN 55082
Stillwater Pony Activity Center (PAC), 5701 Stillwater Blvd N, Oak Park Heights, MN 55082
Stillwater Middle School, 523 Marsh St W, Stillwater MN, 55082
· Note: Please enter at the doors off Orleans Street.
TOURNAMENT WAIVER & ROSTERS
All players, coaches, fans, and parents are required to sign the tournament waiver prior to play. The electronic waiver can be accessed through the link below. Please have everyone complete this by Wednesday, February 3rd. Electronic Waiver - HERE
Coaches must also submit a roster of all attendees including coaches, players, and fans. This roster can be submitted via the attached electronic form. Electronic Rosters - HERE
TEAM CHECK-IN & ENTRY
Coaches will be allowed to check-in their team 30 minutes prior to game time. In advance of check-in, all tournament waivers, and tournament rosters should be completed online. At check-in we will confirm contact information and provide the 7 wristbands for coaches and spectators.
15 minutes prior to game time coaches and players may enter the building. Upon entry we will ask all individuals to sanitize their hands and then you will be escorted to your designated court.
5 minutes before the game begins, spectators with a valid wristband will be allowed into the building
WRISTBANDS
Each team will be allowed 10 players, 2 coaches and 10 spectators which is based on MDH policy related to facility size and the number of courts in use. Each coach and fan is expected to wear the wristbands at all times during tournament play. No Wristabnd = No entry. Wristbands will be handed out at check-in. Spectators will need to stand and socially distance themselves when watching any game. There will be no chairs provided for fans and fans will not be permitted to bring chairs into the facility. We do have free wifi in the facility and teams are encouraged to have someone live stream (Facebook Live as an option) games for those that are unable to attend.
MASKS
In accordance with MDH requirements and School District policy, everyone must wear a mask at all times while in the facility (players, coaches, fans, etc.). All players must always wear masks during game play. Per the MDH, the only exception will be made for players providing a signed doctor’s note stating their medical condition. The doctor’s note must be provided upon entry and with the player to show officials prior to game time.
POST GAME PROTOCOL
Following each game coaches should wipe down (sanitizing wipes provided) the chairs on their bench. All members of the team (players, fans, and coaches) will be required to leave the building immediately and go outside (an exception to this will be made for teams playing back-to-back games). There will be signs directing groups to the appropriate exits. DO NOT exit the doors in which you entered the building, please use the exits within the court area.
TEAM GUIDELINES AND PROCEDURES
Attached are the team guidelines and procedures. The expectation is all teams and fans will follow these guidelines to participate in this year’s tournament. Failure to comply with these guidelines could result in your removal from the tournament
TOURNAMENT RULES AND REGULATIONS
Attached is a document with full tournament rules and regulations. Please familiarize yourself with the details prior to the tournament.
SELF-CHECK PRIOR TO ENTRY
Prior to entry, everyone should ask themselves these questions. Anyone that answers “YES” to any of the questions SHOULD NOT enter the facility
· Do you have a temperature over 100.4?
· Do you have a new or worsening cough today?
· Do you have any of these symptoms?
o Shortness of breath or difficulty breathing
o Fatigue
o Headache
o New loss of taste or smell
o Congestion or runny nose
o Nausea or Vomiting
o Diarrhea
TOURNAMENT AWARDS
Trophies will be awarded for the 1st and 2nd place winners in each bracket.
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